- 🔍 Discover how mandatory posting can transform your company’s internal communication.
- 📜 What documents do you absolutely need to display and where to place them? We guide you step by step.
- 💻 Explore digital alternatives to modernize your display methods.
- ⚠️ Are you in compliance with the law? Learn more to avoid costly penalties.
- 🔧 Make mandatory posting an asset for transparency and respect within your company.
Are you looking to optimize your company’s internal communication ? Mandatory posting is a key element that should not be overlooked. In the ever-changing world of employment law, staying up to date with your legal obligations can seem like a challenge. Yet, it is essential to avoid sanctions and maintain a transparent and compliant work environment.
Whether you are a beginner entrepreneur or an experienced manager, understanding the intricacies of mandatory corporate posting is crucial. What documents should you display? Where to place them? What are the digital alternatives? This article will guide you through the intricacies of this legal obligation, providing you with practical and up-to-date information for 2024.
What is compulsory signage in business?
You’ve probably already wondered why some companies have signs full of information on their premises? Well, it’s not just for decoration! Mandatory signage in businesses is a legal requirement which aims to inform employees of their rights and the rules in force.
Think of it as a large, vital information board for all employees. It covers essential topics such as working hours, safety instructions, and even labor inspection contact details. It’s a bit like the company’s “user manual”, accessible to everyone.
According to a recent INRS study, more than 80% of employees regularly consult these displays. This shows their importance! So, are you sure your business is in good standing?
Mandatory displays that the employer must highlight
Now that we understand the importance of these displays, let’s dive into the details. What exactly are these documents that you absolutely must display? Hang in there, the list is longer than you think!
Inform about labor inspection
Let’s start with the basics: the contact details of the labor inspectorate. It’s a bit like your employees’ emergency number in case of a problem. You must display the address, telephone number and opening hours of the labor inspector responsible for your establishment. Don’t forget to update it if this information changes!
Facilitate access to telephone reception services
You probably know 15 for medical emergencies, but did you know that there are specific numbers for employees in distress? The display must include the numbers of occupational medicine, the occupational risk prevention service, and even the rights defender. It’s like a lifeline for your employees in times of need.
Specify information on occupational health
Health at work is essential! You must display the contact details of the occupational physician and the relevant occupational health services. It’s reassuring for your employees to know where to find help in the event of a work-related health problem.
Ensure safety with safety and fire instructions
Imagine for a moment that a fire breaks out in your premises. Don’t panic! If you have properly posted safety and fire instructions, your employees will know exactly what to do. This information must be clear, visible and easily understandable. Don’t hesitate to organize regular evacuation drills so that everyone is well prepared.
Clarify working hours and weekly rest
This may seem obvious, but it’s crucial! Collective working hours must be displayed, as well as the days and hours of weekly rest. It’s like the company’s timetable, accessible to everyone. This avoids misunderstandings and allows everyone to organize themselves.
Inform about paid leave
Ah, paid vacation! A subject that interests everyone. You must display the period for taking leave (two months before the start of the leave), the order of departures for leave, and remind you of the duration of the leave. It’s a bit like the school vacation calendar, but for adults!
Remind people of the bans on smoking and vaping
Smoking kills, we all know that. But did you know that it’s also prohibited in the workplace? You must display this ban, as well as that of vaping. It is a question of public health, but also of mutual respect between colleagues.
Present the DUER (Single professional risk assessment document)
The DUER is a bit like your company’s risk map. It lists all occupational risks and associated prevention measures. You must inform your employees of its existence and where they can consult it. It’s a way to show that you take their safety seriously.
Explain the internal rules (if applicable)
If your company has more than 50 employees, you must have internal regulations. They are like the rules of the game for your company. They must be posted in a suitable and easily accessible place in the workplace, as well as in the premises where hiring takes place.
Install union notice boards
Freedom of association is a fundamental right. You must provide boards for posting union communications. It is a space for expression for staff representatives, a bit like a physical discussion forum.
Posting by any means: a legal alternative not to be overlooked
Good news! The law is changing with the times. Some information can now be communicated digitally. This is called “posting by any means”. But be careful, this does not apply to everything!
Disseminate applicable collective agreements and conventions
Collective agreements and conventions can be made available digitally. It is practical, environmentally friendly, and allows for easy updating. But make sure that all your employees have easy access to them. Why not create a dedicated space on the company intranet?
Promote equality and fight against harassment and discrimination
The rules relating to professional equality between women and men, as well as those concerning the fight against moral and sexual harassment and sexist behavior, can also be communicated digitally. This is a serious subject that deserves clear and accessible communication for all.
What are the sanctions for failure to comply with the mandatory posting?
You may think that neglecting these postings is not so serious? Think again! The sanctions can be severe. So, prevention is better than cure, right?
Avoid administrative and criminal sanctions
Failure to comply with display obligations can result in fines ranging from €450 to €1,500 per violation noted. And that’s not all! In the event of a repeat offense, the penalties may be heavier. Imagine having to pay these amounts for each missing display… It makes you think, doesn’t it?
Preserve the company’s image
Beyond financial sanctions, failing to comply with these obligations can harm the image of your company. What would your employees or customers think if they learned that you were not following the law? Trust is hard to earn, but easy to lose. So why take this risk?
Ultimately, mandatory corporate signage is much more than just an administrative formality. It is an essential communication tool, a guarantee of transparency and respect towards your employees. So, are you ready to do a little audit of your displays? Your business will only be stronger and more appreciated!
Mandatory display: your ally for a transparent and compliant business
As you will have understood, mandatory display is not just a simple administrative formality to check off your list. It is a real communication tool that demonstrates your commitment to your employees and respect for the rules that protect everyone in the company. Like a lighthouse that guides ships, these displays direct your employees to the essential information they need on a daily basis.
What if you took the time, today, to take stock of your mandatory displays? Not only will you avoid costly sanctions, but you will also help create a safer and more transparent work environment.
Useful links
- Mandatory display in business – Service-Public.fr
- Mandatory signage in businesses: what are the obligations? – Economie.gouv.fr
- Mandatory signage in businesses: everything you need to know – Obligatory-display.net
- Mandatory signage in business – Droit-travail-france.fr
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